README

Reconciliation

Handles the reconciliation, i.e. counting what is actually in the cash drawer and comparing this to the expected values based on the system accumulating the transactions processed.

Two types of reconciliation are supported:

• Operator reconciliation:
  • The operator has a personal cash drawer. The operator has to move the cash drawer to his/hers active workstation.
• Workstation reconciliation:
  • The workstation has a fixed cash drawer. Several operators can use this workstation/cash drawer.

When performing the reconciliation, the operator counts the content of the cash drawer. The system then calculates the deviation compared to the expected content of the cash drawer based on the transactions accumulated. If the deviation is below the limit allowed, the reconciliation will be automatically approved. If deviation is above the limit, the operator has to specify a reason/comment for the deviation.

Stories

• Reconciliation mode:
  • Operator
  • Workstation
• Initialize a reconciliation
• Several open reconciliations
• A mix of reconciliation modes
• Perform the reconciliation
• Store manager:
  • Spot balance
  • Recount of rejected reconciliations

Configuration

How to configure the system.

Terminology

Term	Description
Workstation	Point of sale, back office terminal, or other device creating transactions. The term is used interchangeably with POS, till, and checkout.
Currency	System of money in general use in a particular country.
Tender	Mean of payment. For example, currency, bottle deposit, gift card, loyalty coupon.
Denomination	Currency is a tender, with denominations. Using dollar as an example: 100 (100 dollar bill), 1 (1 dollar bill), 0.1 (1 dime, one-tenth of a dollar), 0.01 (1 cent, one-hundredth of a dollar)
Cash drawer	Cash drawer in workstation
Operator	Person operating a workstation. Also known as cashier.
Business unit manager	Operator with privileges to approve a reconciliation.
Cash deposit	Cash drawer, safe, or storage for any tender.
Operator accountability	The operator has a personal cash drawer. The operator has to move the cash drawer to his/hers active workstation.
Workstation accountability	The workstation has a stationary cash drawer. Several operators can use this workstation.
Business unit accountability	[NOT in scope] - Include all transactions for a business unit, regardless of operator or workstation.
EFT reconciliation	[NOT in scope] - Reported total amount for Electronic Funds Transfers (EFT) for a business unit.
Accumulation	Accumulate transaction amounts based on reconciliation mode. For example, by operator, or workstation id.
Reconciliation	Comparing counted or reported amount with amount accumulated for transactions.
Initial float	The initial float/balance in the cash drawer. Also known as initial balance.
Float mode	Fixed float: Fixed initial float/balance every day Fluctuating float: Fluctuating, means the reconciliation the previous day is used as a initial float/balance the next day.
Closed cash management	A device automatically and safely handling cash, e.g. Cashguard